Faculty Affairs Committee

Issues Pending 2012-2013

Document Number	Subject	Status	Remove From Committee List?	Complete By:	Forwarded from Committee for Senate/ Faculty Caucus Agenda of:
NA	Committee Functions	Pending Annually	NA	NA	NA
	The committee should review and carry out the functions of the committee as detailed in the Blue Book.
Update 10/14/11	AFEGC	Ongoing	NA	NA	NA
	Provide oversight and annually receive reports from the Academic Freedom Ethics and Grievance Committee. FAC Chair should request report from AFEGC chair to be due in January for the previous calendar year. Addition by S. Kalter, Senate Secretary
Update 10/14/11	Athletics Council	Ongoing	NA	NA	NA
	Provide oversight and annually receive reports from the Athletics Council (jointly with the Student Government Association). FAC Chair should request report from AC chair to be due in late March for the preceding academic year. Addition by S. Kalter, Senate Secretary
Update 10/14/11	Faculty Review Committee	Ongoing	NA	NA	NA
	Provide oversight and annually receive reports from the Faculty Review Committee. FAC Chair should request report from FRC chair to be due in late March for the preceding academic year. Addition by S. Kalter, Senate Secretary
Ombudsperson Policy
01.25.11.01	The revised Ombudsperson Policy, standards of practice, code of ethics presented by the Faculty Affairs Committee, after consultation with the Executive Committee on 1/24/11, were approved by the Senate on 3/2/11. The policy states that the Provost, in consultation with the Senate, will establish processes for the selection, operations and oversight of the Ombudspersons.
	The committee will continue to revisit and adjust as needed the standards of practice and code of ethics (Information Session 2/16/11).
Update 10/14/11	Ombudsperson Council	Ongoing	NA	NA	NA
Update 10/14/11	Committee has a task of receiving annual reports from the Council. FAC Chair should request report from Ombudsperson Council to be due in January for the previous calendar year. Addition by S. Kalter, Senate Secretary.
08.13.10.02	Junior Sabbaticals	Tabled
	Request from Senator Kalter: investigate feasibility of offering junior sabbaticals, first in our departments/schools offering a doctorate, then in our other departments/schools if the first is feasible. Her email is among the HR Recruitment documents Update 10/14/2011: The item was tabled until potential funding environment and legislative environment improve. Addition by S. Kalter, Senate Secretary
03.15.11.01 and Excerpt of 3/28/11 Exec. Com. Minutes	Best Practices for Faculty Search Committees	Pending			Senate Advisory Item 12/7/11
	Provost Sheri Everts, Shane McCreary, Chris Clevenger and Chuck McGuire presented the FAC with a revised version of the Best Practices document. On 3/28/11, the Executive Committee discussed how to follow up. It was felt that the administration was giving faculty a policy rather than letting faculty create their own. Provost Everts stressed that it was not a policy, but a fluid document. Senator Holland concluded that they would send the document out to departments in a few weeks, but that there was nothing that could be done this year. Update 12/7/11: The Faculty Affairs Committee completed work revising the document and it was heard and commented upon as an advisory item by the full Senate on 12/7/11. Those revisions and comments are now being reviewed by the offices that created it. It will be sent back to the Executive Committee following approval and/or requests for further changes by these offices. Addition by S. Kalter.
Hiring and Recruitment
02.08.08.01	Memo from Faculty Member: Concerns Re: Human Resources Hiring Practices	Pending
02.08.08.01	In his memo of 2/5/08, Prof. Harry Deutsch of the College of Arts and Sciences, expressed concerns about certain Human Resources hiring processes. His concerns included restrictions imposed on search committee members, specifically, restrictions that limited search committee members from having access to candidate files until a final group of candidates was chosen. The Senate Executive Committee discussed the issues on February 11, 2008. Prof. Deutsch’s memo was forwarded to the 2007-08 Faculty Affairs Committee. Update from S. Kalter, FAC Chair during 2011-12: These matters are being clarified and corrected through the Best Practices for Faculty Search Committees task item above. Once complete, 02.08.08.01 may be removed from this list.
NA	E-Mail from Senator Kalter: Human Resources Hiring Practices (The 3 documents listed below were attachments to Senator Kalter’s E-Mail)	Pending
02.01.08.01	ISU Recruitment Manual	Pending
02.01.08.02	Ethics of Recruitment and Faculty Appointments AAUP Policy	Pending
02.01.08.03	Access to Faculty Personnel Files AAUP Policy	Pending
	From Susan Kalter, Academic Senate Secretary: E-Mail expressing concerns about Human Resources hiring practices. Attachments to e-mail: ISU Recruitment Manual, Ethics of Recruitment and Faculty Appointments AAUP Policy, Access to Faculty Personnel Files AAUP Policy. In response to the concerns expressed by Prof. Harry Deutsch regarding hiring processes in his memo of 2/5/08, Document 02.08.08.01, Senator Kalter submitted the three documents listed above for the Senate Executive Committee’s consideration. During the February 11, 2008 Executive Committee meeting, Senator Kalter expressed her own concerns about the restrictions recently imposed on employment searches, specifically restrictions on who is permitted to view candidate files, as well as other changes recently imposed by HR without faculty input. Senator Kalter stated that she would like to begin a discussion about whether the restrictions to files were based on legal statute and whether such restrictions were the norm in academic hiring practices. She added that she had not been made aware that there was such a thing as an “ISU Recruitment Manual” until recently and that the document had never gone through the Senate. Senator Kalter supplied two AAUP policies that addressed the pros and cons of open vs. limited access to personnel files, as well as other personnel issues. Senator Kalter’s e-mail, the ISU Recruitment Manual and the two AAUP policies were forwarded to the 2007-08 Faculty Affairs Committee. Update from S. Kalter, FAC Chair in 2011-12: HR Director stated in an email on 23 September 2011 that the ISU Recruitment Manual no longer used. “Susan - we are no longer using the Faculty Recruitment Manual. Here's a link to the information we have on our website now http://www.hr.ilstu.edu/managers/hiring_employees/Faculty.shtml/”
Recruitment Manual and ASPT Document
02.09.09.01	HR Recruitment Manual/ASPT Document Memo	Pending: Formation of Committee to Revise Recruitment Manual (02.01.08.01) and ASPT Document
02.09.09.01	Senator Paul Borg submitted a memo to the Executive Committee concerning the HR Recruitment Manual and the ASPT document. There are apparently discrepancies between the two documents that have caused some confusion, such as the use of certain terms without specific definitions of those terms. The Senate Executive Committee discussed the issue on 2/23/09 and 3/16/09. The Executive Committee suggested that a committee be formed by the Vice President for Finance and Planning to revise the documents as necessary. A memo from the Senate Office requesting the establishment of such a committee was forwarded to Vice President Bragg, VP of Finance and Planning, following the Executive Committee meeting of 3/16/09. Senator Borg’s memo is the next to the last page among the HR documents. Update from S. Kalter, FAC Chair for 2011-12: Given HR’s elimination of the Recruitment Manual, I would recommend removal of items 02.01.08.01, 02.09.09.01 (above), 07.10.09.01, 07.13.09.01, 02.09.09.01 (below), and 08.13.10.02 from this list.
07.10.09.01	HR Recruitment Manual Update	Pending: Formation of Committee to Revise Recruitment Manual and ASPT Document
07.10.09.01	Memo from Academic Senate Office informing Acting VP for Finance and Planning Dianne Ashby of need to form committee to update HR Manual.
07.13.09.01	HR Recruitment Manual Update	Pending: Formation of Committee to Revise Recruitment Manual and ASPT Document
07.13.09.01	Response from Dianne Ashby, Acting VP for Finance and Planning: Formation of committee to update HR Manual will have to wait until the new VP for Finance and Planning and new Associate VP for Human Resources are hired.
02.09.09.01	Update Summer 2010: As the new VP and Associate VP have been hired, the Faculty Affairs Committee should follow up with them about forming a committee to revise the Recruitment Manual to coincide with the ASPT document, per Paul Borg’s memo.
08.13.10.02	Update August 23 and September 7, 2010: Specific request from Senator Kalter: ad hoc committee (initiated sometime after Spring 2008; put on hold until new HR Director hired) to work out 1) conflicts among the ISU Human Resources Office Recruitment Manual, University & Department ASPT policies, and AAUP recommendations on the ethics of recruitment and faculty appointments and access to faculty personnel files; and 2) formulation of hiring guidelines to enhance diversity and decrease dependency on word-of-mouth publicity in hiring NTTs and A/Ps.
Child-Care/Elder Care Facility
01.16.07.01	Child-Care/Elder Care Facility Cover Letter	Pending: Eldercare Facility			Senate Information Item 1/24/07
01.16.07.02	Child-Care Facility Recommendations	Pending: Eldercare Facility			Senate Information Item 1/24/07
11.19.08.01	The 2006-07 Faculty Affairs Committee’s cover letter contained a rationale for the committee’s recommendations for a child-care/elder-care facility. The committee’s recommendations were presented to the Senate as an Information Item on 1/24/07. Per the Senate meeting of 1/24/07, negotiations are still underway concerning a facility that would serve ISU, U of I and BroMenn Medical Center. The Faculty Affairs Committee will be kept up-to-date on the progress of those negotiations. Contact person for negotiations: Chuck McGuire, Assistant Provost. Additional Attachments: The Faculty Affairs Committee’s cover letter referenced four (4) attachments. One attachment, the committee’s recommendations, is included in the Faculty Affairs Committee Packets. The other three documents, which are listed below, can be accessed on the Senate website’s “Documents” page at: http://www.academicsenate.ilstu.edu/documents.html. Needs Assessment for Child Care and Elder Care in Bloomington-Normal-Spring 2006 Report of the Child Care Implementation Committee - May 2000 Report of the Child Care Task Force - July 1999 Update: Per 2008-09 Faculty Affairs Committee Chairperson, Paul Borg: Though the construction of a childcare facility is underway, the Faculty Affairs Committee still needs to monitor the creation of an elder care facility, which was part of the initial charge.
Library Resources Materials Budget
NA	Library Resources Materials Budget Decline	Follow Up Required	NA	NA	NA
NA	On September 12, 2007, Senator Preston, 2007-08 Faculty Affairs Committee Chairperson for Fall 2007, reported that the Faculty Affairs Committee would continue its study of the issues related to the declining number of journals and other materials available in Milner Library due to financial constraints. Senator Preston first raised the issue during the Administrators’ Remarks at the Senate meeting held on May 9, 2007.
03.31.08.02	Milner Library Resource Funding Position Paper	Report Completed on 4/9/08/Follow Up Required	NA	NA	Senate Communication Item/Endorsement on 4/9/08
03.31.08.02	The Faculty Affairs Committee, led by Senator Borg, 2007-08 Faculty Affairs Committee Chairperson for Spring 2008, composed the Milner Library Resource Funding position paper. The purpose of the position paper was to encourage a substantial improvement in the material resources budget for Milner Library. The Senate Executive Committee discussed the paper on 3/31/08. It was endorsed by the Academic Senate on 4/9/08 and approved by President Bowman on 4/11/08. Follow up by the Faculty Affairs Committee is required to monitor the incremental increase of funding for Milner Library resources.
Update 10/14/11	Library Resources	Ongoing	NA	NA	NA
Update 10/14/11	Library Resources Material Budget: Item completed and any further follow up should go the AABC unless new issues arise more concerned with Faculty Affairs than budget oversight. Addition by S. Kalter, Senate Secretary.
Memo from 2008-09 Faculty Affairs Com. Chair: Issues on Faculty Affairs Committee’s Agenda
11.19.08.01 Memo In Elder-care Section	Faculty Affairs Committee Issues	Pending
11.19.08.01 Memo In Elder-care Section	Paul Borg, the 2008-09 Faculty Affairs Committee Chairperson, addressed the issues pending on the Faculty Affairs Committee’s list of tasks. The issues addressed by Senator Borg were the childcare/elder care facility, Milner Library resources funding, faculty ombudsman, and recruitment and retention. Discussed by the Executive Committee at its meeting on 12/1/08.
Sabbaticals and Pension Concerns
02.23.10.01	Sabbaticals and Pensions	Pending			NA
02.23.10.01	Email expressing concerns about retirement benefit calculation and the effect sabbaticals have on that number. Distributed to the Executive Committee 3/15/10. The Executive Committee suggested discussing the “51% reporting scheme” as a change in policy with the Director of Human Resources.
09.15.10.03	Proceedings in Faculty Academic Freedom, Dismissal, and Non-reappointment Cases Policy	Pending
09.15.10.03	Policy on Review Cycle.
09.16.10.01	Intellectual Property Policy	Pending
09.16.10.01	Policy on Review Cycle.
02.06.12.02	Export Control Policy	Complete			Approved 3/28/12
02.06.12.02	New policy from the Office of the Provost. Forwarded to Faculty Affairs.
04.13.12.04	NTT/AP Hiring EEOC Compliance	Pending
04.13.12.04	Faculty Affairs subcommittee minutes re: EEOC Compliance for hiring NTTs and Aps. Brainstorming for possible for possible policies and procedures for the recruitment of diverse employee population. From S. Kalter/Faculty Affairs subcommittee.
04.13.12.03 4/16/12 Exec. Minutes	Academic Freedom Policy	Pending
04.13.12.03 4/16/12 Exec. Minutes	Proposed Academic Freedom Policy. Discussed by Executive Committee 4/16/12. From S. Kalter/Faculty Affairs Committee. Excerpt of Exec Minutes in packet.
03.15.12.01	Tenure Policy	Pending			Information Item 3/28/12
03.15.12.01	Policy discussed by the Senate on 3/28/12. Committee will address some of the Senate’s concerns.
03.15.12.02	AAUP Policy Language	Reference			Senate discussion included this document with Tenure Policy on 3/28/12
03.15.12.02	AAUP suggested policy language for an academic freedom policy. Reference document for Tenure Policy.
03.15.12.03	IBHE-FAC Report	Reference			Senate discussion included this document with Tenure Policy on 3/28/12
03.15.12.03	Illinois Board of Higher Education-Faculty Advisory Report of 12/10/10. Reference document for Tenure Policy.