External Committees

Click on a link below to view the external committees that are part of the Academic Senate of Illinois State University.

Academic Planning Committee
Administrative Selection Committee Chairpersons Panel-Panel of Ten
Athletics Council Bylaws
Council for Teacher Education
Council on General Education
Faculty Review Committee
Financial Exigency Committee
Library Committee
Reinstatement Committee
Textbook Affordability Committee
Undergraduate Curriculum Committee
University Appeals Board
University Hearing Panel
University Review Committee

Academic Planning Committee

Associate Vice President for Research and Graduate Studies (or designee), voting

One (1) Academic Affairs Committee elected faculty member of the Academic Senate, or other faculty Senator if necessary, voting

Eight (8) Faculty representatives from each college appointed by each College Dean for staggered two-year terms, and confirmed by the Faculty Caucus, voting:

One (1) Graduate student selected annually by the Graduate Student Association, voting

One (1) Undergraduate student selected annually by the Student Government Association, voting

Officers: The Vice President for Academic Affairs and Provost (or designee) shall serve as the Chairperson. Administrative assistance can be provided by the Office of the Provost, but the assistant does not count toward the membership of the Academic Planning Committee nor does the assistant have voting privileges in the Committee.

To ensure that the academic programs and centers of the University remain viable, the Academic Planning Committee shall:

Reporting: The Academic Planning Committee reports annually to the Academic Affairs Committee of the Academic Senate.

ADMINISTRATIVE SELECTION COMMITTEE CHAIRPERSONS PANEL (PANEL OF TEN)

The Panel of Ten is not an external committee of the Academic Senate, but its members are elected by the Academic Senate. It is for this reason that a description of this body appears in the Academic Senate Bylaws entitled “Committee Structure of the Academic Senate.”

Nominations of tenured faculty members in positions are made from each academic department/school. Department Chairs/School Directors may serve on the Panel of Ten. These nominations are accompanied by a one-page vita for the nominee and are sent to the Academic Senate Office for transmission to all Academic Senate members before the election.

Election of this panel for a one-year term will occur during the second April meeting of the Academic Senate following standard Academic Senate election procedures. Only tenured faculty may be elected as members of the committee. Faculty members may not be elected to this Panel for more than three consecutive one-year terms, nor shall a faculty member serve as Chairperson of more than one selection committee during each term. Panel members may not be members of the Academic Senate. The term of service for Panel of Ten members begins on May 1 annually.

Functions: Individual members of this Panel shall be selected by the appropriate appointing officer to be the Chairperson of the Selection Committee for positions listed in Policy 3.2.13.

Athletics Council Bylaws

I. Council Membership

  Faculty – 8 non-administrative
  NCAA Faculty Athletics Representative
  Students – 6 (3 student-athletes, 3 non-athletes)
  Alumni – 2
  Director of Athletics - ex officio, non-voting
  Associate/Assistant Athletics Directors - ex officio, non-voting (as appointed by the Director of Athletics)
  President’s Administrative Designee - ex officio, non-voting (as appointed by the President)
  Coaches - 2 - ex officio, non-voting (as appointed by the Director of Athletics or on a rotation basis as determined by the athletics department)

A. Faculty

The faculty shall be nominated and elected by the Faculty Caucus of the Academic Senate to staggered 3-year terms each spring.

A minimum of three faculty members must be women, and a minimum of three faculty members must be men.

B. NCAA Faculty Athletics Representative

The NCAA Faculty Athletics Representative shall be appointed by the President and serves at the discretion of the President.

C. Students

The student members shall consist of the following: three student-athletes (at least one male, one female), 3 students who are non-athletes (at least one male, one female).

Non-athlete students shall be appointed by the Student Government Association to a one-year term each spring.

Student-athletes will be appointed to a one year term by the Student-Athlete Advisory Council (SAAC) and must be a current member of an Illinois State University varsity team.

D. Alumni

Alumni Representatives, an alumna and an alumnus, shall be selected by the President from a slate of nominees prepared by the Board of Directors of the Illinois State University Alumni Association in conjunction with the Alumni Director.

The term of service shall be three years, and representatives may serve consecutive terms.

E. Ex Officio Non-voting Members

Individuals holding the positions of Director and Associate/Assistant Director of Intercollegiate Athletics, President’s Administrative Designee, and two Coaches shall serve as ex officio, non-voting members of the Council. One coach shall be selected from sports other than basketball, football, and volleyball. One coach shall be a coach of a women’s team and one coach shall be the coach of a men’s team. These coaches may be selected to serve successive one-year terms.

II. Operating Procedures

A. Council Chairperson

The Chairperson of the Athletics Council will be elected from among the faculty members of the Council by the voting membership. The NCAA Faculty Athletics Representative shall not be eligible to serve as the Chairperson. The term of service shall be for one year, commencing on July 1. The Chairperson may be elected to consecutive terms.

The Chairperson shall invite, on an annual basis, the President to address the Athletics Council regarding interaction with the governing board and Director of Athletics, as well as to articulate the annual charge for the Athletics Council.

B. Council Secretary

A secretary of the Athletics Council will be either elected by the members of the Council or appointed by the Director of Athletics as decided by the Council.

C. Vacancy

D. Terms

All persons appointed or elected to the Athletics Council shall begin duties as soon as the Athletics Council is formed, but all terms of membership shall be calculated from July 1 following appointment and election.

III. Committee Structure

The Athletics Council is composed of the following committees:
  Executive Committee
  Committee on Governance and Commitment to Rules Compliance
  Committee on Academic Integrity
  Committee on Fiscal Integrity
  Committee on Gender, Diversity and Student-Athlete Well-Being

The Chairperson of the Council will chair the Executive Committee and will appoint the chairs and members of the other committees. The chair of each committee will be one of the elected faculty members of the Athletics Council. All actions and recommendations of each committee shall be submitted for consideration and approval of the Athletics Council.

A. Executive Committee

The members of this committee shall be the Chairperson of the Council, the Director of Athletics, and the Chairpersons of the four other committees. The function of the committee will be as follows:

B. The Committee on Governance and Commitment to Rules Compliance

The Committee on Governance and Commitment to Rules Compliance shall be composed of at least four voting members of the Council, at least one of whom should be a student-athlete. A member of the Director’s Staff, designated by the Director of Athletics will serve as an ex officio non-voting member of the committee. The function of the committee will be as follows:

C. Committee on Academic Integrity

The Committee on Academic Integrity shall be composed of at least four voting members of the Council. A member of the Director of Athletics’ Staff, designated by the Director of Athletics, will serve as an ex officio non-voting member, and the NCAA Faculty Athletics Representative shall be a voting member. The function of the committee will be as follows:

D. Committee on Fiscal Integrity

Integrity Committee will be composed of at least four voting members of the Council. A member of the Director of Athletics’ Staff, designated by the Director of Athletics, will be an ex officio non-voting member of the committee. The functions of this committee will be as follows:

E. The Committee on Gender, Diversity, and Student-Athlete Well-being

The Gender, Diversity & Student-Athlete Well-Being Committee of the Athletic Council shall be composed of at least four voting members of the Council, one of whom should be a student-athlete. A member of the Director’s Staff, designated by the Director of Athletics, shall be an ex officio, non-voting member. The references to equity should be understood to include, but not be limited to, gender equity and minority interests in regard to intercollegiate athletics. The function of the committee will be as follows:

IV. Functions of the Council as a Whole

A. General Responsibilities

The Athletics Council is a standing committee of the Academic Senate and reports to the Faculty Affairs Committee of the Academic Senate.

The Athletics Council shall serve as an advisory body to the Director of Athletics and the President, with primary advisory responsibility to the President, and shall submit all academic policy recommendations and all changes in function and structure to the Faculty Affairs Committee of the Academic Senate and to the President. The Athletics Council shall review budgets and policies governing the Intercollegiate Athletics Program. In doing so, the Council shall strive for an athletic program which yields optimum education benefits for participating student-athletes, meets the expectations and goals of the University, alumni, and community, and maintains a wholesome relationship with other universities which is consistent with the Mission Statement of the University and the Mission Statement of the Athletics Department.

The President shall delegate the management functions of the Athletics Department to the Director of Athletics.

B. Specific Advisory Duties

Reporting:

The Athletics Council is a standing committee of the Academic Senate. The Athletics Council reports annually to the President and the Faculty Affairs Committee of the Academic Senate. Written sub-committee reports as well as an Athletic Council Summary are submitted. (Section III.A.)

Council for Teacher Education

Elected from within the college/department, recommended to the deans/Faculty Caucus, and then appointed by the Provost for staggered three-year terms:

Chairperson of the Graduate Curriculum Committee (or designee) shall serve on an ad hoc basis

Five (5) student members (enrolled full time and admitted to a professional education program - at least one graduate student.)

Chairperson: Appointed by the Provost in consultation with the college deans and confirmed by the CTE voting members and Academic Senate (2-year Term)

Members appointed/elected to the Council for Teacher Education: The confirmation of appointments and election of CTE representatives will be conducted at the first Senate meeting after August 20^th of each academic year:

Article I. Purpose

Article II. Membership

A. CTE Composition

The CTE shall be comprised of 29 total members, of which 28 members shall be voting and one member shall be non-voting. There shall be at least a simple majority of voting members on the council.

1. Voting Members

Membership shall come from the following units and be confirmed by the Faculty Caucus of the Illinois State University Academic Senate:

College of Arts and Sciences (CAS): 5 members (1 Dean’s representative & 4 faculty members or teacher education program coordinators or directors)
College of Applied Sciences and Technology (CAST): 2 members (1 Dean’s representative & 1 faculty member or teacher education program coordinator or director)
College of Business (COB): 1 member (1 Dean’s representative)
College of Education (COE): 6 members (6 faculty members or teacher education program coordinators or directors; recommend Educational Administration and Foundations (EAF) 1, Special Education (SED) 2, Teaching and Learning (TCH) 3)
Milner Library: 1 member (1 dean’s representative)
Mennonite College of Nursing (MCN): 1 member (1 Dean’s representative)
Wonsook Kim College of Fine Arts (WKCFA): 2 members (1 Dean’s representative & 1 faculty member or teacher education program coordinators or directors)

2. Other Members, voting:

The COE dean or designee (1 member)
The Undergraduate Curriculum Committee member or designee (1 member)
The Director of the Cecilia J. Lauby Teacher Education Center (1 member)
The Graduate School Director or designee (1 member)
Provost designee (1 member)
University Laboratory School faculty associate (1 member)

3. Non-Voting Members

One chair from COE in EAF, SED (or) TCH should attend each CTE meeting (this may be on a rotating basis).

4. Students, voting (4)

Four student members who represent educator programs across campus shall be recruited through an all-call process in April of each year where the chair of CTE announces the openings to teacher education candidates via teacher education program coordinators or directors, department chairs and school directors, and the Student Government Association. Students who apply will receive membership on a first-come, first-serve basis within their college, with seats for each college filled by the CTE Executive Committee. Three students shall represent an undergraduate educator preparation program, and one student must be from a graduate program. If a vacancy occurs in the middle of the academic year, the CTE Executive Committee will first review the list of students who applied in April to determine if there is an eligible replacement to fill this position. If there is not an eligible replacement, then the chair of the CTE will recruit a student to serve in this position in the manner described above.

5. Committee Participants

Students, faculty (non-tenure track and tenured/tenure track), staff, teacher education program coordinators or directors, and administrative professionals who are not members of the Council for Teacher Education may be members of certain standing committees of the Council for Teacher Education.

6. Officers:

1. CTE chairperson: The CTE chairperson shall be elected from the membership of CTE at the last meeting of the spring semester for a two-year term. The chairperson continues to represent the program from which this person came. If a college dean serves as chair, this person cannot have a designee. Undergraduate and graduate student members are not eligible to serve as the chair of CTE due to term limits of student positions.
2. CTE vice-chairperson: The CTE vice-chairperson shall be elected at the last meeting of the spring semester for a one-year term.
3. CTE secretary: The CTE secretary shall be elected at the last meeting of the spring semester for a one-year term.

7. Attendance

The business of the CTE requires the regular attendance and full participation of each member. CTE shall follow the bylaws for the Academic Senate with respect to absence and the declaration of vacancies.

B. Eligibility for Membership

C. Terms of Office

Article III. Officers

A. Elections

B. Duties of CTE Officers

C. Executive Committee

Article IV. Functions and Responsibilities

A. Leadership

B. Advocacy

C. Planning/Development

D. Regulation

E. Assessment/Reporting

Article V. Organizational Structure

A. Curriculum Planning and Development Committee

B. Advocacy Committee

C. Student Advocacy and Interests Committee

D. University Educator Preparation Program Assessment and Reporting Committee

Article VI. CTE Meetings

Article VII. Review of these Bylaws

Council on General Education

Members shall be nominated and elected by the Faculty Caucus of the Academic Senate for staggered three-year terms. Faculty serving on the Council on General Education should have taught in the program or have familiarity with the program if their college does not contribute to the program.

Representatives from at least two different colleges nominated and elected by the Student Government Association for a one-year term.

Officers: The Chairperson shall be elected by members of the committee from its members.

Reporting : The committee is advisory to the Associate Vice President for Undergraduate Education and the Academic Affairs Committee of the Academic Senate on changes in the program itself and other recommendations such as amendments and bylaws. The Council on General Education reports annually to the Academic Affairs Committee of the Academic Senate.

Faculty Review Committee

Each of the following groups shall have one (1) member on the Faculty Review Committee:

The Faculty Review Committee (FRC) is comprised of elected faculty members with tenure who have served previously on a Department/School Faculty Status Committee or College Faculty Status Committee as defined in the University ASPT. In addition, each college with more than one hundred (100) full-time tenured or probationary appointments shall have one additional member for every additional one hundred (100) full-time tenured or probationary appointments or major fraction thereof. These faculty will be elected at large by the tenured and probationary tenure-line faculty of their respective group for staggered three-year terms.

Faculty holding administrative appointments may not be elected to the Faculty Review Committee. Faculty holding joint appointments across colleges may only vote in the college responsible for their ASPT reviews. Members may not serve for more than two consecutive terms.

Faculty members shall be eligible to serve on only one of the following elected bodies at a time: the University Review Committee, the Faculty Review Committee, a College Faculty Status Committee, or a Department/School Faculty Status Committee (ASPT I.C). Members of the AFEGC are ineligible to serve on the Faculty Review Committee. A Faculty Review Committee member from an appellant’s department will not take part in the appellant’s appeal (ASPT III.C).

Officers: The Faculty Review Committee shall elect annually a Chairperson, a Vice Chairperson, and a Secretary from among the elected members.

Functions: The functions of the Faculty Review Committee are detailed in the Illinois State University Faculty Appointment, Salary, Promotion, and Tenure Policies. This document is available from the Office of the Provost and on the Provost website.

Reporting: The Faculty Review Committee reports annually to the Faculty Affairs Committee of the Academic Senate.

FINANCIAL EXIGENCY COMMITTEE

Three (3) members of the Academic Senate Planning and Finance Committee: two faculty, including the Chairperson of the Planning and Finance committee, and one student

Officers: One of the faculty members of the Planning and Finance Committee shall serve as the Chairperson of the Financial Exigency Committee.

Functions: The Financial Exigency Committee is a standing committee, advisory to the President in the processes of identification and declaration of financial exigency, and the implementation of the University’s Financial Exigency Procedures. Financial Exigency Procedures may be found in the Board of Trustees Governing Documents: Policies.

The Financial Exigency Committee will follow the procedures of the Academic Senate Bylaws and the Open Meetings Act, including for public comment (Article V, Section 4.E), absences and vacancies (Article VI, Section 6.I), quorum (Article VI, Section 6.M), voting (Article VI, Section 6.O), and agendas (Article VI, Section 6.P).

The Financial Exigency Committee will keep reasonably detailed minutes, including a reflection of the deliberative process involved in decision-making, and be in accord with Article VI, Section 6.S of the Academic Senate Bylaws. Approved minutes shall be made publicly available (for example, posted on an appropriate University website).

Library Committee

Nominated and elected by the Faculty Caucus for staggered three-year terms, including at least one representative from each college outside Milner Library and preferably at least one from each division of the College of Arts and Sciences. All voting members must be tenure-line faculty, with the exception of representatives from the Mennonite College of Nursing.

Nominated and elected by the Student Government Association (with guidance from the Deans of each college, if necessary), each for a one-year term. One of the students shall be a full-time graduate student. This graduate student will be named by the Graduate Student Association if it is active as a registered student organization (RSO). If that organization is not an RSO, the graduate student representative will be named by the dean of a college chosen on a rotating basis by the Graduate School.

Chairperson: A faculty member serving on the committee elected annually (with their consent) by the entire committee.

Secretary: An Associate Dean of the Milner Library (rotating annually between the two Associate Deans, if feasible). The Secretary will be responsible for recording meeting minutes.

Functions: The overall purpose of the Library Committee is to serve as an intermediary between Milner Library and the entire Illinois State University campus.

Reporting: The Library Committee reports annually to the Academic Affairs Committee of the Academic Senate and to the Provost. The chair of the committee will submit a brief written report annually to the Academic Affairs Committee on the activities of the committee to advance its functions.

Reinstatement Committee

Eight (8) Faculty, voting. Nominated and elected by the Faculty Caucus of the Academic Senate for staggered three-year terms:

Three (3) Students, voting. Nominated and elected by the Student Government Association for a one-year term. No more than one (1) student from any college.

One (1) Administrative/Professional Representative, voting. Appointed by the Vice President for Student Affairs from within the Division of Student Affairs.

Two (2) Ex Officio, non-voting: University College Academic Advisors who have specialty knowledge of the major admissions process for both internal students and students returning to the University.

Officers: The Associate Director of Retention Services shall serve as the Chairperson of the Reinstatement Committee.

Reporting : The Reinstatement Committee reports annually to the Academic Affairs Committee of the Academic Senate.

Textbook Affordability Committee

Nominated and elected by the Student Government Association for one-year terms: one student Senator (or designee) and three non-Senator students.

Nominated and elected by the Faculty Caucus for staggered three-year terms: one faculty Senator (or designee) and three non-Senator faculty. No more than two faculty should be from any one college or division (in the case of the College of Arts and Sciences).

Reporting: The Textbook Affordability Committee reports annually to the University Policy Committee of the Academic Senate.

UNDERGRADUATE CURRICULUM COMMITTEE

Fifteen (15) Faculty, elected annually by the Faculty Caucus for staggered three-year terms, voting:

Four (4) from the College of Arts and Sciences (at least one faculty from each of the divisions of the college should be included)

*Department Chairpersons/School Directors and College Curriculum Committee members may not serve on the Undergraduate Curriculum Committee (UCC).

They are elected annually by the Student Government Association for a one-year term.

Chairperson: Elected annually by the entire committee among the faculty members of the committee. The Chairperson serves as an ex-officio, non-voting member on the Council on General Education and the Council for Teacher Education.

Vice Chairperson: Elected annually by the committee to act as Chairperson during the Chairperson’s absence.

Recording Secretary: Elected annually from among elected committee members by the committee to keep minutes of the meetings.

Executive Secretary: Associate Vice President for Undergraduate Education (or designee).

UCC Executive Committee: The Executive Committee shall consist of the Chairperson, the Vice Chairperson, the Recording Secretary, and the Executive Secretary.

Reporting: The Undergraduate Curriculum Committee reports to the Academic Affairs Committee of the Academic Senate.

UNIVERSITY APPEALS BOARD

Membership (15 voting, and 1 non-voting):

Five (5) Faculty, voting: Nominated by the Faculty Caucus of the Academic Senate and appointed by the President for staggered three-year terms.

Five (5) Students, voting: Nominated and elected by the Student Government Association for one-year terms.

Five (5) Staff members: Nominated by the Vice President for Student Affairs and appointed by the President for staggered three-year terms.

One (1) University non-student representative, non-voting: Appointed by the Vice President for Student Affairs and serves as the Chairperson of University Appeals Board .

University Appeals Board (UAB) serves as the appellate body for decisions made by both the University Hearing Panel (UHP) and administrative hearing officers. Members of the University Appeals Board may not serve on the University Hearing Panel.

Reporting: An annual report summarizing the activities of UAB and other student conduct agencies is submitted to the President and to the Academic Affairs Committee of the Academic Senate.

University Hearing Panel

Membership:

20 (or more) faculty and staff members nominated by the Rules Committee and elected by the Faculty Caucus. Faculty and staff serve two-year terms.

12 (or more) student members must be nominated by the Coordinator of Student Conduct and Community Responsibilities (SCCR) (or their designee), based on the recommendations of the University Hearing Panel (UHP) Selection Committee, comprised of SCCR staff and students. Students nominated to serve on the UHP must be in both good academic and disciplinary standing with the University. Students are elected by the Student Government Association based on the recommended list of nominees. Students may serve until graduation.

Functions:

The University Hearing Panel serves as the body from which members are drawn to serve as disciplinary hearing panels for students who are accused of violations of the Code of Student Conduct, Residence Hall Policies or other violations of University Policy. Members of the University Hearing Panel may not serve on the University Appeals Board.

Reporting: The University Hearing Panel reports annually to the Academic Affairs Committee of the Academic Senate.

University Review Committee

Each of the following groups shall have one (1) voting faculty member on the University Review Committee:

The University Review Committee (URC) is comprised elected voting faculty members with tenure (as defined by the ASPT Policies, Section II.A) and the Vice President for Academic Affairs and Provost (or designee), who is an ex officio non-voting member. Each college shall have a minimum of one member on the URC. Any college with more than one hundred faculty members shall have one additional member for each additional one hundred faculty members or major fraction thereof. Members from each college shall be elected at large for staggered three-year terms by and from the faculty of each college. In addition, the URC shall include a faculty representative, subject to the qualifications, proportions, and term outlined for college representatives, elected by and from the faculty members of the Milner Library. Each College Dean and the Milner Library Dean shall inform the Provost of individuals elected to the URC. No faculty member may serve more than two consecutive terms on this committee. Members of the AFEGC are ineligible to serve on the URC. The URC may consult with the Faculty Affairs Committee for review of proposed changes if needed.

Functions: The functions of the University Review Committee are detailed in the Illinois State University Faculty Appointment, Salary, Promotion, and Tenure Policies. This document is available from the Office of the Provost and on the Provost’s website https://provost.illinoisstate.edu/resources/tenure-promo/.

The University Review Committee will follow the procedures of the Academic Senate Bylaws and the Open Meetings Act, including for public comment (Article V, Section 4.E), absences and vacancies (Article VI, Section 6.I), quorum (Article VI, Section 6.M), voting (Article VI, Section 6.O), and agendas (Article VI, Section 6.P).

The University Review Committee will keep reasonably detailed minutes, including a reflection of the deliberative process involved in decision-making, and be in accord with Article VI, Section 6.S of the Academic Senate Bylaws. Approved minutes shall be made publicly available (for example, posted on an appropriate University website).

Reporting: The University Review Committee reports annually to the Faculty Caucus of the Academic Senate.

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